The name of this organization shall be the "Association of Food and Drug Officials of the Southern States." The Association shall include the states of Alabama, Florida, Georgia, Kentucky, Louisiana, Mississippi, North Carolina, South Carolina, Tennessee, Texas, Virginia and the territory of Puerto Rico.
The objectives of the Association shall include the following:
Section l. There shall be four (4) classes of membership in the Association: Regular, Associate, Alumni and Life.
Section 2. The qualifications for each class of membership shall be:
Section 3: Membership Rights and Privileges: Individual classes of membership shall be entitled to rights and privileges within the Association as follows:
All members are entitled to receive routine mailing of the Association including a newsletter, if one such newsletter is printed and/or available for distribution in media.
Section l. The Officers of the Association shall consist of a President, a Vice- President, and Secretary-Treasurer. The President and Vice President
shall be elected for a term of one year. The Secretary-Treasurer shall be elected for a term of three years. Officers shall be elected at the annual
meeting from a list of the Regular Members of the Association. If a vacancy occurs when the Association is not in session, the President, upon
recommendation of the Executive Committee, shall appoint a successor to hold office until the next annual or special meeting.
Section 2. The duties of the officers of this Association shall be as follows:
Section 3.The Executive Committee shall consist of the President, Vice President, Secretary-Treasurer, two elected Regular Members, the Directors, or their designee, of the Office of Federal-State Relations of the Food and Drug Administration, Center for Disease Control and Prevention, the U. S. Department of Agriculture-Food Safety Inspection Service, and the Chairperson of the Advisory Committee as ex-officio members. One Regular Member of the Association shall be elected to the Executive Committee at each annual meeting to serve as a Junior Executive Committee member for one year, after which the member becomes eligible for succession to the offices of Senior Executive Committee Member, Vice President and President. The affiliate Director from AFDOSS, elected for a four-(4) year term to represent the Association on the AFDO Board of Directors, shall be a member of the Executive Committee during his/her tenure.
Section 1.The President, with concurrence of the Executive committee, shall annually appoint all standing committees as may be established by the
Executive Committee and such other committees as deemed necessary for the Association.
Section 2.Administrative (to include Executive, Advisory, Audit, Local Arrangements and Program)
Section 3.The Program Committee shall be chaired by the Vice President and other members, as required.
Section 4.The Technical Committee (includes Drugs, Devices Cosmetic Committee and Laboratory, Science and Technology) shall monitor and report to AFDOSS any dynamic and emerging laboratory, science, research and regulatory issues related to food, drug, medical devices and cosmetics.
Section 5.The Nomination and Elections Committee shall consist of three Regular Members, the immediate past president serving as the chair. The committee shall develop a slate of candidates for the junior board member each year.
Section 6.Associate Membership shall encourage associate membership in AFDOSS and provide program ideas and speakers to the program chair.
Section 7.Membership shall include Alumni, Credentials (as defined), and Necrology. This committee shall promote membership in AFDOSS and encourage Alumni participation at our meeting.
Section 8. Food Committee shall include Seafood, Field, Retail, Meat and Poultry. The Committee shall monitor and report to the AFDOSS Board any dynamic and emerging issues related to use, concerns, testing, research and regulatory activity associated with foods and food ingredients, with the preparation, holding and selling of food at the retail level.
Section 9. Resolutions Committee shall encourage and solicit resolutions from the membership and submit to the Executive Board.
Section 10. Education and Training Committee shall evaluate and make recommendations to the AFDOSS Board on methods to bring quality training to federal, state, local, and associate members.
Section 11. Media and Public Affairs Committee shall promote AFDOSS's achievements and other news in the Cauldron and other media.
Section 12. Laws and Regulations Committee shall monitor and report to the Executive Board about dynamic and emerging issues related to the changes in laws, regulations, major policies that have an affect on foods, drugs, medical devices and cosmetics and the uses, concerns, research associated with the importation and exportation of these.
Section 13.The Credentials Committee shall consist of the President, the Secretary-Treasurer and a third member appointed by the President. It shall be the duty of the Credentials Committee to pass on the eligibility of members of the Association for voting.
Section 14. The Advisory Committee shall consist of Regular association members of federal agencies. The duties of the Advisory Committee shall be:
Section 15.Awards Committee (includes the awards as defined in the by-laws) The Eugene H. Holeman Award Committee shall consist of five members as follows:
The committee shall consider each report of nomination, as received, and the committee members shall have the right to independently canvass the field in
order that no one worthy of consideration is overlooked.
The Committee, before March l, shall make a recommendation. An award need not be granted each year.
Section 16. The Mary Logan Scholarship Committee shall consist of five(5) members appointed by the President. No two members of the committee shall be from any one state.
Applicants may be from any university representative of the Association of Food and Drug Officials of the Southern States, which have respectful food and drug related curricula. Upon applicant filing, the Committee shall review the applications and grade, ranking the top five (5) applicants, with five (5) being the best applicant. The committee chair shall receive the ranking from the committee members and the applicant with the highest points is awarded the scholarship. In case of a tie, the Committee Chair and the President shall make the determination.
The Committee Chair will award the student the scholarship at the AFDOSS Annual Meeting Banquet.
The Secretary/Treasurer will be informed as to which semester the scholarship is to be applied within the next twelve-(12) month period and the funds will be paid directly to the college/university for the selected student.
Section 17.The Emergency Response and Preparedness Committee shall consist of the Senior Committee Board Member, Vice President, a Regular Member, an Associate Member, a representative of USFDA, USDA, along with other members necessary for the Committee tasks, and as appointed by the President. This Committee shall review Regional Disaster-Preparedness-Response and Recovery plans regarding the safety of this nations food and drug supply and develop and provide a uniform approach and recommendations to disaster preparedness and response to the Board. The Board may choose to further disseminate this information to other states and to AFDO for incorporation. (Adopted 9-12-2006)
In matters pertaining to any change of the Constitution or By-Laws, or other matters, each Regular Member or Life Member in good standing shall be entitled to one vote.
The Association shall meet at least once annually, except that the President may call a special meeting upon request of a majority of the states or the Executive Committee. The Executive Committee shall decide the dates of regular and special meetings.
Section 1: Membership dues for all classes of membership shall be established by the Executive Committee, subject to approval by a majority of the
Regular Members registered and present at any annual or special meeting. Dues may be different for different classes of membership.
Section 2:The membership year shall coincide with the calendar year and dues are payable on January 1 of each year.
Section 3: A registration fee shall be charged, the amount to be decided upon by the Executive Committee before the date of each meeting, and the membership shall be notified of same prior to the annual or special meeting.
The Association may accept contributions and endowments. It may purchase, own, manage, and dispose of property. The Executive Committee shall act as trustee for all property of the Association.
The Association may adopt By-Laws which are not in conflict with the Constitution. By-Laws may be adopted or amended only upon a two-thirds vote of the
Regular and Life membership present at the annual or special meeting, taken in accordance with Article VI, provided, however:
The Constitution of the Association can be amended by the Executive Committee subject to approval by two-thirds vote of the Regular and Life membership present at a business meeting at the next annual or special meeting, taken in accordance with Article VI, provided, however:
A.That notice of the proposed amendment(s) is announced to the membership at least thirty (30) days in advance of the meeting at which it is to be considered, and
B.that the amendments have been read at two separate sessions of themeeting at which they are to be considered prior to the vote.
When the financial structure of the Association permits employment of business managers, scientists, or other workers, such appointment may be made by the Executive Committee, subject to approval by a majority vote of Regular and Life membership voting.
Revised and Adopted September 9,2002
In the event of a need for dissolution of the Southern Association of Food and Drug Officials, and after settlement of all just obligations, the Executive Board shall distribute the remaining assets to one or more organizations operated exclusively for charitable, educational, or scientifjc purposes as shall be at the time qualified as exempt organization under Section 501(c) (3) of the Internal Revenue Code of 1979, or under any successors to said Section of the Code. (Added April 1990, St. Petersburg, FL) (Signed by John Draper, President, 10-1-91 and Mary Logan, Secretary-Treasurer 9-27-91 The Association may dissolve, subject to a two –thirds vote of the regular members present at the annual meeting. (Added April, 1990, St. Petersburg, FL) (Signed by John Draper , President 10-1-91 and Mary Logan, Secretary-Treasurer 9-27-91)